Chief Reunion Planner/Reunion Planner

(Amended 8 Aug. 2006)

• Is a current member of the Association
• Is appointed by the President and COB
• Should attend recurrent training at event planning seminars at least every third year
• Revise RFP to meet Association’s requirements
• Search potential reunion sites that meet RFP criteria using the Association’s RFP.
• Obtains President’s and COB approval for future reunion sites.
• Ensures that hotels and vendors contracts conform to as much of the RFP criteria as possible
• Provides a copy of contracts for review by our reunion legal council advisor before signing
• Is the single point of contact for all hotel and vendor contracts and service agreements
• Develop meeting and event schedule with the appropriate hotel, vendor or Association POC. Before finalized, seek approval from the appropriate board members.
• Develops an Association Reunion Registration Form.
• Is the POC for on-site reviewing and approving contractual issues such as complimentary rooms.
• Does not develop any business meeting or other program details.
• Routine communication to keep the board advised of plans (is normally limited to the Association President and the COB)
• Notifies the President and COB in the event he is unavailable for more than 3 days